Welcome
My leave balances
Submit a request
This follows the Personnel Action Request form. The date and your name are filled in for you.
My leave history
My team
Select an employee to view balances, requests, and transaction history. Tick Inactive for people who have left.
Employee details
Select an employee above to view full history.
Leave request history
Transaction history
Pending approvals
Enter time for an employee
Use this when an employee cannot submit their own request, for example a sick call-out. The entry is approved immediately and the balance updates right away. No separate approval is needed.
Adjust a balance
Add or remove hours of Vacation, Sick or Comp Time for one of your employees, for example a manual accrual or a correction. The balance changes right away and the adjustment is recorded in the employee's transaction history with your name and the reason.
Inactive employees
Everyone marked inactive appears here, whichever supervisor deactivated them. Any supervisor can reactivate someone under their own team, for example after a shift swap. Nothing is deleted.
Create employee account
Create an employee account, assign supervisors, and initialize the employee's leave balances. A temporary PIN will be generated.
Employee created
Give the temporary PIN to the employee securely. They must change it when they first sign in. This PIN is shown only once.
Employee start dates
Enter each employee's start date and accrual start date in one pass. Vacation anniversaries are counted from the accrual start date. When you enter a start date, the accrual date fills in to match unless you change it. Blank dates are left unchanged.
Vacation accrual
Vacation is granted as a lump sum on each work anniversary, counted from the accrual start date. At each anniversary, up to the carryover limit is kept and anything above it is forfeited, then the new yearly grant is added. The schedule can be changed on the Settings tab.
Due now
Sick leave accrual
Sick leave accrues every full month once an employee has passed the waiting period (counted from the accrual start date). The monthly hours and waiting days are set on the Settings tab.
Due now
Go-live dates
Only months and anniversaries on or after these dates are ever posted, so balances you have already entered are not double-counted. These are set once and only you can see or change them.
Military leave
Military leave is counted in days and only exists for employees whose "Military" box is checked on the Manage employees tab (or who were created with the Reserve / National Guard box). Each January 1 the balance becomes the unused days carried over (up to the carryover limit) plus the annual days. Both numbers are on the Settings tab.
Due now
Manage employees
Edit names, emails, supervisors and roles, mark Reserve / National Guard members, or reset a PIN. Resetting a PIN also unlocks the account.
My signature
Sign with your finger or mouse. It is saved to your account and placed in blue ink on the Personnel Action Request forms. Supervisors' signatures are added when they approve or deny a request.
Training request
This fills in the Specialized School Approval Form for a training request. It is separate from your leave and does not change any balance. Your supervisor approves it here, and their saved signature and the approval date are placed on the form. Direct link: parsleave.com/#school
Next step: get the course material
Go to the school's website or contact the host, and print out the course material: what is required (prerequisites, equipment, dress), what is involved (topics and any testing or certification), and the class schedule. Keep it with your form so your supervisor and the training administrator can review it.
Once your supervisor approves, you will get an email. If you are attending on your own time off, submit a leave request for those dates in B.A.R.B. If you will gain comp time (for example, attending on days you normally do not work), submit a “Request comp time added to my account.”
Training requests
Training hours
Hours on approved training requests, by employee. Requested is what was approved. Hours only count as Attended once the training is recorded as completed, and Cancelled hours (with the explanation) never count. Anything approved but not yet recorded shows as Awaiting result.
Training awaiting a result
Record the result after the training. It is not counted as attended until you mark it completed, and a cancelled or later-denied training needs an explanation.
My pay forms
Overtime and part-time pay requests you have created from the Dashboard. Use “Form (PDF)” to download one again. A supervisor approves each one; only approved hours count toward your totals. These do not change your leave balances.
My pay requests
Pay hours worked
Overtime and part-time hours from pay request forms. Totals count approved requests only; the list shows every request with its status. This does not affect any leave balance.
Totals by employee
All pay requests
Settings
These numbers drive the automatic accruals and comp time rules. Changes apply from the next posting and never change hours that were already posted.
Email notifications
Supervisors are emailed when a request is waiting. Employees are emailed when a request is approved or denied, when a sick request reaches the doctor's note limit above, and 90, 60 and 30 days before an anniversary if their vacation is at or above the carryover limit.
Clear history
Deletes every leave request (including pending ones), every pay request and every manual adjustment from the history. Current balances are not changed, and the records of automatic accruals are kept so nothing is ever granted twice. This cannot be undone.